Data Privacy Notice
The Malcolm Saville Society collects and processes personal information about its members and, where necessary, personal information of the emergency contacts of members. This information is gathered to enable the Society to provide its members with membership registration services, and to support Society events.
How we obtain, control and process data
The Society obtains, controls and processes members’ data by consent. On registering and creating their online account, or on completion of a Joining Form, members are asked to give consent for their data to be used for all or any of the following purposes:
- For membership services
- For our online shop
- For book purchases
- For the Society lending library
- For event registration/booking (may include the provision of emergency contacts)
- For sharing with logged in members, according to individually stated permissions
- For the distribution of Acksherley! and Souvenir Programmes
- For Society newsletters, updates and other important information
How we use this information
- The Society only processes information necessary to establish or maintain membership or to support and facilitate the operation of the Society.
- The Society only processes information necessary to provide or administer activities for people who are members of the Society.
- The Society only shares the information with people and organisations necessary to carry out the Society’s activities, and only when the data subject (information owner) has given consent (except in an emergency to support the health and/or safety of a member).
- The Society only keeps the information while the individual is a member for as long as necessary for member administration and event organisation.
The data we control and process
The Malcolm Saville Society holds the following personal and other data of members in digital and/or printed form.
- Name
- Address
- Telephone Numbers
- Email Addresses
- Membership status
Sharing Data
In an emergency situation, where it is necessary for the health and/or safety of a member, data may be shared outside the Society. The Society will not otherwise share members’ data outside the Society without seeking the explicit permission of the member, and only where this is strictly necessary to support Society activities.
Changing your consent
You may change your consent to the Society’s processing of your data at any time by contacting the Membership Registrar.
Your right of access
You may ask for a record of your data held by the Society and how it has been shared and processed by contacting the Membership Registrar.
Your right of erasure
You may ask for your data to be deleted at any time by contacting the Membership Registrar.
Contact information
The Membership Registrar can be contacted electronically at registrar@witchend.com or in writing at 27 Whitehills Way, Kingsthorpe, Northampton NN2 8EW
If you have any enquiries in relation to this notice, please contact the Joint Chairs of the Society at mystery@witchend.com or, in writing, at 27 Whitehills Way, Kingsthorpe, Northampton NN2 8EW.
The Society has a Data Protection Policy which sets out the security arrangements for personal data. It can be found on the Society website (any member who does not have access to the website may request printed copies from the Membership Registrar at 27 Whitehills Way, Kingsthorpe, Northampton NN2 8EW.).
Further advice and information is available from the Information Commissioner’s Office, ico.gov.uk.
PROTOCOL FOR PHOTOGRAPHS
Members of the Society take photographs of its activities during Society events. Some of these photographs may appear on the Society website, on the private Facebook page ‘Not just the Lone Pine Club (for all Malcolm Saville Fans)’, in future editions of Acksherley! and/or may be projected as part of the Annual Gathering’s ‘Review of the Year’ and other Society events. These are normally group shots. By taking part in our events, you are accepting that your image may be used for these purposes, but your name will not be included without your consent (except, possibly, as part of a photo caption for the 'Annual Review of the Year' PowerPoint presentation).
The Society encourages members to use the private Facebook group but takes no responsibility for photographs posted by members on other social media pages.
Page updated September 2025